Build a website with Squarespace Website & Staff Portal

Perfect — here is a clean, professional RFP (Request for Proposal) you can copy-paste and send to Squarespace developers (Upwork, email, or contact forms).

It’s written to protect your budget, avoid upsells, and get apples-to-apples proposals.

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Request for Proposal (RFP)

Squarespace Website & Staff Portal

Reliance Care Services LLC

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1. Organization Overview

Reliance Care Services LLC is an NJ DDD–accredited service provider delivering community-based care and support services. We are seeking a professional Squarespace website that establishes credibility with families, partners, and staff, and includes a secure staff portal for internal training and applications.

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2. Project Goals

• Launch a professional, accessible, mobile-friendly website

• Clearly communicate services and NJ DDD accreditation

• Provide a password-protected Staff Portal

• Enable online employee applications with secure document handling

• Ensure the site is easy for internal staff to manage after launch

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3. Scope of Work

A. Public Website Pages

The website should include 5 core pages:

1. Home

2. About Us

3. Services

4. Why Choose Us

5. Contact (form, phone, email)

Requirements:

• Squarespace platform

• Clean, professional, healthcare-appropriate design

• Mobile responsive

• SEO basics (page titles, meta descriptions)

• ADA/WCAG accessibility best practices

• Domain already owned (Google Domains) — connection required

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B. Staff Portal (Private)

• Password-protected page (hidden from public navigation)

• Clean internal layout with:

• Welcome/instructions section

• Links to Google Drive folders for training materials:

• Orientation

• Policies & Procedures

• Safety Training

• Job-Specific Guides

• Easy for admin to update without developer support

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C. Employee Application Workflow

• Online application form embedded in the Staff Portal

• Form collects non-sensitive information (name, contact, position, etc.)

• Form submissions automatically generate a PDF stored in Google Drive

• Sensitive documents (driver’s license, SSN card, certifications):

• Uploaded via a secure, encrypted solution (HIPAA/PII-appropriate)

• Clear instructions included for applicants

• No custom-coded login system required

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4. Security & Compliance Expectations

• Password-protected internal pages

• Secure handling of personally identifiable information (PII)

• Limited access to sensitive documents (HR/admin only)

• Best practices appropriate for an NJ DDD service provider

• No long-term vendor lock-in

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5. Deliverables

• Fully functional Squarespace website

• Staff Portal configured and tested

• Application form + PDF automation working

• Google Drive integration complete

• Basic training or handoff documentation

• Full admin ownership and access upon completion

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6. Timeline

• Preferred launch window: 2–4 weeks

• Timeline flexibility depending on proposal

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7. Budget

• Maximum budget: $1,000 (one-time project fee)

• Please note clearly:

• Fixed price vs hourly

• Any optional or recurring costs (if applicable)

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8. Proposal Requirements

Please include:

1. Brief overview of your experience with Squarespace

2. 2–3 relevant portfolio examples (service businesses preferred)

3. Proposed timeline

4. Total cost and what is included

5. Any assumptions or limitations

6. Post-launch support options (optional)

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9. Ownership & Access

• Reliance Care Services LLC will retain full ownership of:

• Squarespace account

• Content

• Domain

• No mandatory monthly management contracts

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10. Contact

Please submit proposals via:

• Upwork message or

• Email / contact form response

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✅ What This RFP Does for You

• Prevents scope creep

• Keeps proposals within budget

• Filters out agencies that overcomplicate

• Signals professionalism and seriousness

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🔑 Strong Recommendation

When you receive proposals:

• Favor fixed-price bids

• Avoid anyone pushing custom code or long retainers

• Choose clarity and communication over flashy promises

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If you want next, I can:

• Score proposals you receive (good / risky / overpriced)

• Help you negotiate scope to stay under $1,000

• Create a project acceptance checklist for launch day

Just tell me what you’d like to do next.

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