Position: Church Administrator

Status: Nonexempt, Part-time, averaging 20-25 hours per week

Immediate Staff Supervisor: Senior Pastor, Head of Staff

Primary Session Committee: Administration

Date Job Description Approved by Session: August 21, 2023

General Position Description: To provide administrative services for the Pastor, Session, other church staff, and the church congregation. To act as the liaison and point of contact between the church’s property management company and the Pastor, Session, other church staff, and church facility occupants.

Minimum Qualifications:

• Ability to work well with many different people
• Ability to keep organized records and manage deadlines
• Excellent written and verbal communication skills
• Proficiency in use of Microsoft Office (Word, Excel, PowerPoint), Google docs, Gmail, Outlook, and Constant Contact
• Hands on experience with office machines (e.g. copiers, scanners and printers)
• Ability and willingness to learn church management software and other software systems
• Excellent time management skills and ability to multi-task and prioritize work
• Ability to coordinate and support volunteers
• Attention to detail and problem solving skills
• Ability to work independently using sound judgment
• Willingness to work with pastor and other ministry staff to achieve the larger vision and goals of the church through faith in Jesus Christ.

Conditions of Employment:

• Maintain confidentiality in sensitive matters.
• Comply with child protection policy.
• Work within the bounds of the Presbyterian Book of Order and Confessions.
• Maintain a professional appearance and work area.

Primary Working Relationships:

• Pastor(s)
• Other church staff
• Property Management Company
• Human Resources Committee
• Administration Committee Chair
• Clerk and members of Session
• Deacons

Administrative Responsibilities:

• Provide administrative support to church staff (including telephone answering and messaging, bulk photocopying, preparation of large mailings, printing of mailing labels, database management, etc.).
• Receive and direct visitors.
• Update and distribute prayer list and information about members needing congregational care to staff, Elders, Deacons, etc.
• Prepare, copy, collate, and distribute worship bulletins (Sunday and others), announcements including e-blasts, annual report, and church-wide mailings.
• Manage church database and print church directories as needed.
• Drop off, pick up mail at the post office, and sort mail daily; accept deliveries.
• Work with Clerk of Session to ensure that membership records (baptism, death, marriage, etc.) are properly kept. (Including the church register).
• Process background checks on employees and volunteers.
• Maintain master church activity calendar and provide central coordination of church-wide events and building use for outside groups.
• Manage key card access to the building and ensure all group leaders have appropriate level of entry.
• Maintain records and copies of past correspondence and documents generated or modified by employees.
• Maintain records of official church correspondence, insurance records, etc.
• Ensure that all church owned administration equipment (e.g., copier, key card reader, etc.) is working properly.
• Purchase and stock office supplies (including letterhead, postage, etc.) and equipment.
• Arrange for volunteers in Employee’s absence and provide record of essential procedures to be accomplished and resource contacts for use by volunteers.

Revised 8/21/23

• Notify appropriate parties in the event of an emergency.

Property Responsibilities:

• Routinely inspect facility to ensure that it is clean and in good working order for use.
• Contact vendors or repair persons (as required) through Property Management Company and notify Session about any situation requiring immediate and substantive attention.
• Follow up regularly with Property Management company on status of repairs and maintenance until they have been completed.
• Coordinate room set up/clean up before and after group meetings and events with the Property Management company.
• Maintain working relationships with church vendors, service providers and insurance providers.

Location: Pluckemin Presbyterian Church 279 US 202 Pluckemin, NJ 07978

Benefits:

• 48 hours PTO (in the past this has been for holiday pay but is not restricted to that)
• Retirement 403(b) plan with match
• Opportunities for spiritual and professional development

Job Type: Part-time

Pay: From $20.00 per hour

Benefits:

• 401(k) matching
• Paid time off
• Professional development assistance

Education:

• High school or equivalent (Preferred)

Experience:

• Writing Skills: 2 years (Preferred)
• Administrative: 2 years (Preferred)

Work Location: In person