HR Assistant

The Kennedys HR team supports the firm around the world with all people related matters.

The U.S. HR team is based in Berkeley Heights, NJ, and is part of a global HR team spanning across APAC, EMEA, LATAM, and the UK. The areas of HR that we have responsibility for are Business Partnering, Recruitment, Reward, HR Systems and Analytics, Learning and Development, Corporate Social Responsibility and Diversity and Inclusion.

The Human Resources Assistant will provide advanced administrative and operational support to the Human Resources department. This role supports core HR processes across the employee lifecycle. The HR Assistant exercises sound judgment within established policies, maintains a high level of confidentiality, and serves as a key liaison between the HR department and Firm personnel.

Key Responsibilities

HR Operations

  • Support end-to-end onboarding and offboarding processes for all employees, including preparation of documents and emails, welcome announcements, and employee files
  • Serve as a point of contact for routine HR questions, escalating complex matters appropriately
  • Coordinate employee recognition logistics, including coordinating announcements, ordering and tracking congratulatory and appreciation gifts, and supporting other employee gift initiatives to ensure timely and consistent delivery
  • Coordinate the reconciliation and submission of team expenses via the Firm's financial reimbursement platform, ensuring compliance with firm policies, accurate coding, and timely reimbursement
  • Maintain and update the Firm's job description database to ensure roles are accurate, current, and aligned with Firm structure
  • Support HR programs and cyclical processes such as performance reviews, open enrollment, and Firm initiatives
  • Prepare monthly reports and provide administrative and logistical support to HR team as needed

Recruitment

  • Schedule interviews, liaise between candidates and internal stakeholders, ensuring excellent care throughout
  • Maintain recruitment interview tracker and other relevant recruitment spreadsheets
  • Facilitate the execution of external agency agreements and relationships for specified roles
  • Conduct professional reference checks for applicants

Required Experience

  • A bachelor's degree or prior experience in a professional services environment
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
  • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
  • Comfortable working under pressure and adapting to changing priorities
  • Professional communication skills with the ability to interact with employees at all levels
  • Flexible, dependable, and eager to learn, with strong problem-solving skills

The annualized salary range for this role is $52,000-$57,000. However, this is contingent upon level of experience, practice group, location and other job-related factors permitted by law.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

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