Part-Time HR Administrator

Part-Time HR Administrator (1–2 days per week)
Coventry | Site-based (some home working once established)
Pay: £15–£18 per hour (DOE)
Mainstay Recruitment are supporting a client in Coventry with the recruitment of a Part-Time HR Administrator. This is a flexible, ongoing requirement (typically 1–2 days per week) and would suit someone who already provides HR support to other local businesses and is looking to take on an additional client. The business has recently partnered with an external HR specialist to update employee contracts, handbook, policies and procedures, and a new online HR system is now in place. The HR Administrator will work closely with the external provider to keep documentation and processes maintained, while also acting as the first point of contact for employees with day-to-day HR queries. A key part of the role is right to work compliance. The company employs approximately 111 people, with around 40–50% requiring work permits and share code checks. You will take ownership of tracking, updating and maintaining these records to ensure ongoing compliance with current UK legislation.


Key Responsibilities

  • Maintain accurate employee records within the online HR system
  • Support starters, leavers, contractual changes and general HR administration
  • Work with the external HR provider to maintain and improve policies and procedures
  • Act as a first point of contact for employee HR queries
  • Support employee relations administration, including disciplinary processes where required
  • Oversee right to work compliance, including share codes, permit tracking and renewals

Candidate Requirements
  • Previous experience in an HR Administrator / HR Assistant / HR Coordinator position
  • Strong working knowledge of UK right to work checks, share codes and compliant record keeping
  • Professional and confidential approach when handling sensitive employee matters
  • Highly organised, detail-focused, comfortable working independently
  • Confident using HR systems and Microsoft Office (Word, Excel, Outlook)
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